Privacy policy

1. Data controller

The Controller of your personal data is:

2. Personal data collected

Through the contact form we collect the following personal data:

• First name
• Last name
• Phone
• Email
• Role in your company
• Approximate annual company revenue
• Approximate number of company employees
• IP address

3. Purposes and legal basis

The personal data you provide through the contact form is processed for the following purposes:

• Handling contact requests: we use your data to respond to your questions, information requests or any other communication you send via the form. Legal basis: pre-contractual measures taken at your request (Art. 6(1)(b) GDPR).
• Aggregated statistical analysis: revenue and employee-count data are used in aggregated, anonymous form for internal statistics, to better understand the types of companies interested in our services and improve our offering. This data is never used to identify or profile individuals or companies. Legal basis: legitimate interest of the Controller (Art. 6(1)(f) GDPR).

4. Processing methods

Your personal data is processed using both manual and electronic tools, following logic strictly related to the stated purposes and, in any case, in a way that ensures its security and confidentiality. We adopt specific security measures to prevent data loss, unlawful or incorrect use and unauthorized access.

5. Nature of data provision

Providing the data marked as mandatory (usually first name, last name, email) is necessary for us to handle your contact request. Failing to provide this data would prevent Ubiquitous from delivering the requested service.

6. Recipients of personal data

Your personal data may be disclosed to:

• Internal Ubiquitous staff specifically authorized and trained to process data.
• Service providers acting on behalf of Ubiquitous (e.g. website hosting provider, IT service providers), appointed where necessary as Data Processors under Art. 28 GDPR.
• Judicial or administrative authorities, where required by law or to fulfil a legal obligation.

Your data will not be disclosed to the public in any way.

7. Transfers to third countries

Your personal data is processed within the European Union and the European Economic Area (EEA). Should it be necessary to transfer data to countries outside the EU/EEA, we will ensure such transfers comply with applicable legal provisions (e.g. standard contractual clauses, adequacy decisions).

8. Data retention period

Your personal data is kept for the time strictly necessary to achieve the purposes for which it was collected. For contact purposes, data is retained for as long as needed to handle your request and for a further period required by current regulations for administrative purposes or to defend rights (usually 10 years from the end of the relationship or resolution of the request).

9. Your rights

As a data subject, you have the right to exercise the following rights under the GDPR:

• Right of access (Art. 15): obtain confirmation of whether your data is being processed and a copy of it.
• Right to rectification (Art. 16): request correction or updating of inaccurate data.
• Right to erasure (Art. 17): request deletion of your data, in certain circumstances.
• Right to restriction (Art. 18): request restriction of processing, in certain circumstances.
• Right to data portability (Art. 20): receive your data in a structured, commonly used, machine-readable format and/or have it transmitted to another controller, where technically feasible.
• Right to object (Art. 21): object at any time to processing, including for direct marketing.
• Right to withdraw consent (Art. 7): withdraw consent at any time, without affecting the lawfulness of processing based on consent before withdrawal.
• Right to lodge a complaint (Art. 77): lodge a complaint with the Italian Data Protection Authority (Piazza Venezia 11, 00187 Rome) if you believe processing infringes the GDPR.

You can exercise your rights by sending a request via email to: [email protected]

10. Changes to this privacy policy

This policy may change over time. We invite you to review this page periodically to stay informed about our privacy practices.