Legal Notice Privacy Policy

Contact Form

Your privacy is our absolute priority. This policy explains how we collect, use, and protect the personal data you provide through the contact form on our website.

1. Data Controller

The Data Controller of your personal data is:

Ubiquitous S.r.l.
Via Ariosto 25, 00185 Rome, Italy
VAT Number: 17584931004
Privacy contact email: [email protected]

2. Personal Data Collected

Through the contact form, we collect the following personal data:

  • First Name
  • Last Name
  • Phone Number
  • Email Address
  • Role in your company
  • Approximate annual company revenue
  • Approximate number of company employees
  • IP Address

The personal data you provide through the contact form is processed for the following purposes:

  • Handling contact requests: We use your data to respond to your questions, information requests, or any other communication you send us via the form.
    • Legal Basis: Performance of pre-contractual measures at your request (Art. 6(1)(b) GDPR).
  • Aggregate statistical analysis: Data regarding company revenue and number of employees will be used in aggregated and anonymous form for internal statistical purposes. This helps us better understand the types of companies interested in our services and improve our offerings. This data will never be used to identify or profile individual persons or companies.
    • Legal Basis: Legitimate interest of the Data Controller (Art. 6(1)(f) GDPR) in improving its services, ensuring that such processing does not override your fundamental rights and freedoms, given the anonymous and aggregated use.

4. Processing Methods

Your personal data will be processed using both manual and computerized tools, following logic strictly related to the stated purposes and, in any case, in a manner that ensures its security and confidentiality. We implement specific security measures to prevent data loss, unlawful or improper use, and unauthorized access.

5. Nature of Data Provision

Providing the personal data marked as mandatory (typically name, surname, email) is necessary to allow us to handle your contact request. Failure to provide this data would prevent Ubiquitous from providing the requested service.

6. Recipients of Personal Data

Your personal data may be disclosed to:

  • Authorized Ubiquitous personnel specifically trained in data processing.
  • Service providers acting on behalf of Ubiquitous (e.g., website hosting providers, IT service providers), appointed, if necessary, as Data Processors pursuant to Art. 28 GDPR, who commit to ensuring the same protection standards.
  • Judicial or administrative authorities, if required by law or to comply with a legal obligation.

Your data will not be publicly disclosed in any way.

7. Transfer of Data to Third Countries

Your personal data will be processed within the European Union and the European Economic Area (EEA). If it becomes necessary to transfer data to countries outside the EU/EEA, we will ensure such transfers comply with applicable legal provisions (e.g., standard contractual clauses, adequacy decisions).

8. Data Retention Period

Your personal data will be retained only for the time strictly necessary to achieve the purposes for which it was collected. For contact purposes, data will be retained for the time needed to handle your request and for an additional period as required by current legislation for administrative purposes or defense of rights (typically 10 years from the termination of the relationship or resolution of the request).

9. Your Rights

As a data subject, you have the right to exercise the following rights under the GDPR:

  • Right of access (Art. 15 GDPR): Obtain confirmation as to whether or not personal data concerning you is being processed and receive a copy.
  • Right to rectification (Art. 16 GDPR): Request correction or updating of inaccurate personal data.
  • Right to erasure (Art. 17 GDPR): Request deletion of your personal data under certain circumstances.
  • Right to restriction of processing (Art. 18 GDPR): Request limitation of processing of your personal data under certain circumstances.
  • Right to data portability (Art. 20 GDPR): Receive your personal data in a structured, commonly used, and machine-readable format and/or request direct transmission to another controller, where technically feasible.
  • Right to object (Art. 21 GDPR): Object at any time to processing of your personal data, including processing for direct marketing purposes.
  • Right to withdraw consent (Art. 7 GDPR): Withdraw consent to data processing at any time, without affecting the lawfulness of processing based on consent before withdrawal.
  • Right to lodge a complaint (Art. 77 GDPR): Lodge a complaint with the Italian Data Protection Authority (Garante per la Protezione dei Dati Personali, Piazza Venezia n. 11 - 00187 Rome - [email protected]) if you believe the processing of your data violates the GDPR.

You may exercise your rights by sending a request via email to: [email protected]

10. Changes to the Privacy Policy

This policy may be updated over time. We invite you to periodically review this page to stay informed about our privacy practices.

Last revision date: May 28, 2025